Court Offers Scanning Hints
The court monitors the size of PDF documents and notifies filers (including judges!) of oversized filings. While the system will actually block filings over three megabytes (Administrative Procedures
II. 3.C.), filings of a few pages may still be unusually large, by reason of scanning or unusual conversion procedures. This is a sample email the court sends:Dear [Attorney],
As Technical Manager of the CM/ECF Program, I would like to thank you for your e-filing in our court, which helps contribute to a more efficient Judiciary. The Court is striving to make the e-filing process as efficient as possible, both in terms of you, the filing attorney, and for all parties, attorneys , Judges, and staff, who download and view/print the documents filed. I observed a recent filing of yours which could be improved technically.
Document No: 55 (the exhibits)
Page size (in kilobytes): 322 - 763k/page (ideal recommended page sizes 20-40k/pg )
Issue: Documents were scanned in color.
Recommendation: For a text documents of this type, it is recommended to scan in 'black and white' at 200 or 300 dpi, this will reduce the size of the document significantly, and make uploading easier. It will also make it so that you will not need to split up each of the exhibits to make them less than the 3.0 MB per document size limit.
This is intended as a helpful suggestion and tool to make your E-filing faster, easier, and more effective. If you would like more information or guidance regarding any of this information, please do not hesitate to call me at (801) 524-6105.
Robert Janzen US District Court, District of Utah
Unix Systems Manager 350 South Main St.
Voice (801) 524-6105 Room 150
Fax: (801) 526-1160 Salt Lake City, UT 84101
No one is denied the opportunity to improve. When I was using a court form to generate an order, Bob checked to see why my one page PDF file was nearly 500K. He found a way to make the data file 90% smaller.
A memorandum recently filed tipped the scales at just over 30 megabytes. The 33 page memo was only 175K, but the 61 pages of exhibits were just under 500K per page. This meant the 7 exhibits had to be split into 15 separate pieces to stay under the 3 mb limit per uploaded document. The document was scanned in 24 bit color which rendered the large file sizes.
Tragically, the document had to be refiled because it was actually a memorandum in support but filed first as an opposing memorandum. When re-filed, all the file sizes were the same. The filer must be very patient to make such large uploads.